Privacy Policy

Seedkit values your privacy

The University of Melbourne (UoM) through the Social Enterprise Evaluation and Data Kit (Seedkit) team, acknowledges and respects the privacy of individuals. Given the nature of the online service provided on the Seedkit website, you may have provided, or be asked to provide, 'identifying information' (i.e. information that is unique to you or your organisation, and identifies you or others), as well as information that may be considered confidential or sensitive (i.e. information that is not necessarily unique to you or your organisation, but which you could reasonably expect to be managed respectfully).

This policy outlines what information is recorded on the Seedkit website; the purpose of collecting this information; how the information is used and protected, and your rights and responsibilities with respect to the security of the personal information you provide, as a user of Seedkit.

What information does Seedkit collect?

Information is provided to Seedkit from registered users of the site, through the registration process and use of the site.

Users will be asked to provide a valid email address and password to create an account in Seedkit. The reason for requiring an email address is also so you can be contacted if there are any queries or issues with your account. To securely access your account, you must:

1. Correctly entering your valid email address, and
2. Correctly entering your password

In addition to the information provided through registration and use of Seedkit, you may contact the Seedkit team via the email address: [EMAIL]

By doing so, the Seedkit team will receive your email address and any personal information you provide in your email correspondence.

Why do we collect your information?

As a provider of an online service, Seedkit requests users to provide identifying, sensitive or confidential information for the following purposes:

1. In order to ensure that Seedkit can securely manage and process data entered by different users, the data you enter needs to be linked to identifying/verifiable details such as your user account.
2. To enable Seedkit to be as relevant and effective as possible for users, the Seedkit team needs to be able to track how user behaviour changes over time, which requires that data is attributable to an individual user.
3. For the purposes of collating and delivering reports to users, the team also needs to be able to contact you by email, to send you a copy of the report generated by Seedkit based on the data you entered.

Although the user is asked to provide a username and email address, this information is not shared or used for any purposes outside of those described in the Seedkit Terms of Use.

The data collected by Seedkit will be de-identified, collated, and reported in group format in any publications or presentations arising from this research.

How do we protect your information?

The Seedkit team adheres to the principles outlined in the Privacy and Data Protection Act 2014 (Vic) regarding the protection and security of personal information. In accordance with these principles, personal information that is recorded on the Seedkit site is used only for the purpose stipulated at the time that the information is collected, and cannot be revealed, disclosed, sold, distributed, rented, licensed, shared or otherwise passed on to any third party, unless: (1) we have your express permission to do so; (2) where required by law to provide information in response to a subpoena or warrant, or (3) in cases where the potential risk of harm, or threat to the safety of a consumer or another, requires such disclosure for the purpose of minimising or negating that risk.

In order to protect the privacy of consumers, Seedkit uses and implements professional and industry standards for the security and protection of personal information. Current strategies that promote the highest standards of data security include:

• Our hosting platform employs strict access controls and best practice network layer security.
• Our application has been designed to validate all access and data inputs to protect both the application and database against malicious attacks.
• When using Seedkit, users connect to our site via HTTPS connections, which are more secure versions of the standard http protocol. Our site and the server it resides on are identified and authenticated by SSL certificates in order to use HTTPS, which means users can be assured they are always communicating with the real Seedkit website.
• All personally identifiable data stored in our database is protected by encryption.
• Access to data through our application is governed by tightly defined role-based access protocols.

Cookies

Seedkit temporarily installs "cookies" on your computer while you are logged into the site. These cookies communicate to secure servers, to authenticate access to the website for the duration of your session, and are set to expire when the browsing session ends.

Cookies are used to help you navigate Seedkit's website pages, not to record personal information about you or track how you are using your computer/device.

Matomo Analytics

To maintain and improve the user experience of Seedkit, the Seedkit team uses Matomo. Matomo may collect first-party cookies, data related to the device/browser, IP address and on-site activities to measure and report statistics about user interactions on Seedkit. Matomo generates statistical and trend reports about user interactions on Seedkit using this data. Seedkit uses these reports to better understand website traffic information and improve the website.

Website traffic data collected via Matomo is stored in Seedkit's own secured database and will not be shared with any third party.

By continuing to use Seedkit, you consent to the use of our in-house instance of Matomo Analytics to monitor website traffic.

Your rights and responsibilities

Under the terms of current legislation, you have the right to access, or alter, any information concerning yourself that is recorded on Seedkit. You may request access to this information by emailing [EMAIL]

In order to further protect your privacy, the Seedkit team suggest consumers follow these guidelines when using the site, or communicating personal information with us:

• Choose a strong password that does not readily identify you
• Do not disclose your login details to anyone
• Use your browser's private browsing capability if you are concerned about other people looking at your internet history
• Remember to log out after each session

Further information

If you have any questions, issues, or concerns, or wish to lodge a complaint regarding the collection, use, storage, or disclosure of your personal information on Seedkit, please contact [EMAIL]

Last updated: 7 November 2024